5 Ways to Tell You Need a Virtual Assistant

Have you held back on hiring a Virtual Assistant?

If you’ve never hired a Virtual Assistant, there can be some resistance in taking the first step in hiring help through virtual means and even some overwhelm as to how to know which VA is right for you or where to start.

Download my complimentary checklist for hiring a Virtual Assistant!

But, if you are feeling overwhelmed with your online business or you answer ‘YES’ to any of the following, you might consider expanding your business with the help of our services…

How to tell you need a Virtual Assistant

1.     You are working more than you want to.  For example, let’s say you have been in business for over a year, and by now you have the hang of all the work that needs to be done, but you are still working at night when you could be spending time with your family.  Hiring a Virtual Assistant is a great way to free up time in your busy schedule and allow you to enjoy the benefits of running a business without sacrificing time with your loved ones.

2.     You are constantly working on repetitive tasks.   Necessary, yet time consuming tasks such as creating content, data entry and research, e-mail correspondence, social media management, and website updates, are only a few of the many responsibilities a Virtual Assistant can take off your hands. Take a day to write down all the tasks you do throughout the day and then pick the ones that only you can do and delegate the rest.

3.     You know you need help but can’t afford someone full-time.  With a Virtual Assistant, you can easily afford help and, the best part is, you set the pay rate and the time allotted for each task by hiring a VA within your budget. That way you are only billed for the hours worked on your tasks.  It eliminates overhead costs and expenses you would have otherwise.

*It’s also important to keep an open mind to the standards you have for your business and the quality which may be associated with paying a higher rate.

4.     You feel overwhelmed with your workload.  Do you have an endless to-do list that keeps growing?  Why not let a Virtual Assistant help bear some of the weight?

 5.     Vacation! Does the sound of that give you an anxiety attack?  A Virtual Assistant adds flexibility to your lifestyle at home, because running your own business means fitting it into your life, rather than it running you.


How convenient would it be to schedule a week or months worth of social media content using what you’ve already created! Check out our Social Media Packages to learn more.


5 Ways to Tell You Need a Virtual Assistant

Grow your WAHM Business with a Virtual Assistant

Grow with a Virtual AssistantAs the popularity of having an online business increases, so does the demand for virtual assistants.  No matter what type of business you may have there will always be tasks that take your focus away from growing your business and with the help of a Virtual Assistant you can minimize those distractions.

Benefits of Having a Virtual Assistant

There are an incredible amount benefits of having your own Work at Home Mom (WAHM) business including having a flexible schedule, being your own boss and the opportunity to spend more time with loved ones; but, like in everything, balance is key.  A virtual assistant pays their own taxes, is committed and responsible, and reduces overhead you would otherwise have with an in-office assistant.  Not to mention, they perform tasks that you deem important but may not have time to complete thereby minimizing your overwhelm.

The Importance of Balance

Studies show that increased stress can lead to premature aging, anxiety, and other serious health issues.  Diet and exercise are perhaps the two biggest factors in a person’s health, but a balance of work and play is also recommended.  If you make time to take care of yourself, the benefits will allow you to have more energy to focus on the important things in life, including running your business.  Having a virtual assistant will reduce your stress, and overwhelm but most importantly having an assistant for your WAHM business can allow you to free up time for your family, maintain productivity and grow your business online.

Schedule a chat with me about how you can maximize time using a Virtual Assistant in your business.

Grow your WAHM Business with a Virtual Assistant

Hiring a Virtual Assistant May not Cost Anything

Hiring a Virtual Assistant From the Start

Entrepreneurs typically start their businesses alone pouring in their ideas, time & money to grow a successful online business. But if you take all the projects on yourself, you can be left feeling frustrated, overwhelmed and quit projects- that means leaving parts of your business in the dust.

And, you eventually find that even the perks of being your own boss like taking time off when you want and working with clients you love, can take a toll when you are doing it all yourself. It won’t be rewarding at all! You are your own boss, accountant, marketer and secretary, right? Yet those are tasks you DON’T get paid for- they’re NOT billable hours…


How Do You not Invest Out-of-Pocket

Many who want help think of the traditional cost associated with hiring in-house assistance, but the truth is it doesn’t have to be that painful hiring help for your online business. In fact, if you are aware of how hiring a virtual assistant works by playing it smart, you actually don’t have to invest out-of-pocket.

Let’s look at an example. If you are making $100/hr, and you hire a Virtual Assistant at $20/hr, you’re still making $80.


If You’re Buried Under Projects…

Let’s also take a moment to think about all those tasks you have to work on, yet when do you actually take the time to get it done? Do they just build up until you feel buried in a mountain of website edits, social media creation, customer inquires,  account set ups, creating blog content, ect, ect?

Those are task your Virtual Assistant can help you with and more. So stop spending your time on projects that don’t make you money and start delegating to a service provider like a Virtual Assistant. I promise you it will make everything much easier when you have some there to help you and increase your productivity.

Hire a Virtual Assistant.

Here’s What We Recommend

Hop on over to the Solutions page and see what Olivia O’Hara Solutions can help you with. Or if you want to chat with me, I’d love to hear from you and strategize a game plan to help you get more done and enjoy your business.

Hiring a Virtual Assistant May not Cost Anything

Yes, Virtual Assistants Work Smarter By Hiring Teams too.

It’s day 16 of the Blog Challenge with Natalie Sisson and I have my 17 month old helper on my lap today for this post!

Though that’ not the help we will cover today in response to the topic! :)

Natalie asks, “How will you build a team around your vision and work smart instead of hard?”

Work Smarter as a Virtual Assistant

As a Virtual Assistant/OBM this is what I help my clients with everyday. Turning the consistent tasks into delegated projects for a VA, which for me ranges from website management to data entry, to work smarter towards their vision of an ideal lifestyle.

When you are a VA or OBM, it can prove challenging to learn the concept of delegation, even though it’s what we teach and do. Maybe it’s because we do it all for others, we automatically think we can handle our own businesses. However, it’s absolutely impossible to hold onto your sanity after a certain point of having a never ending task list, even at the end of the day.

Work Smarter

 How I’ll Work Smarter

So, working smarter and not harder is for me all about delegation to another Virtual Assistant, who I teach my business processes to. It’s really quite a simple concept and having the right tools in place or business processes written out can allow one to fully provide the right services to you on the level you wish to have them provided.

The key is to not let your business get overrun before you hire someone to help you. Read more about When to Hire a Virtual Assistant.


Work smarter not harder with a Virtual Assistant! (Tweetable)

If you’re looking to hire a Virtual Assistant or any other service provider, I encourage you to check into my free How to Hire a Virtual Assistant Checklist. It will help prepare you before hiring someone on your team and point out some of the key pieces to implement before and after hiring a VA.

Yes, Virtual Assistants Work Smarter By Hiring Teams too.

How to Hire a Virtual Assistant

Hiring a Virtual Assistant is really is an easy process, but I imagine, if it’s your first time hiring your own personal VA, you’re feeling a little lost. And that’s okay! Chances may also be that you have encountered a bad experience working with your Virtual Assistant.

I would like to show you how simple it really is to hire a virtual assistant and how you can determine if your candidate is really who you should add to your team with a free checklist.

If you’ve hired a Virtual Assistant in the past and your experience didn’t workout like you thought it would. You may be wondering where you went wrong. Or, how you didn’t see that the VA you hired was a fit for your business.

I want to invite you to check out this free resource Hiring a Virtual Assistant Checklist.

Hiring a Virtual Assistant
Click to Grab Your Copy

I created it for people just like you who are looking to hire their first VA or find the perfect Virtual Assistant, who fits with their business.

You will learn:

  • How to position yourself when hiring a new team member.
  • What you can look for while you’re in the process of hiring a Virtual Assistant.
  • Where to find a VA and how to approach the hiring process.
  • How to determine if your Virtual Assistant is a right fit for your business.

Pick up your copy of Hiring a Virtual Assistant Checklist to get started on the right

path to hiring your first or ideal Virtual Assistant.

All I ask for is your name and email so I can send you other great specials, tips and resources first :)


You might like: When to Hire a Virtual Assistant for Your Off or Online Business

How to Hire a Virtual Assistant

4 Tips and Qualities Your Virtual Assistant Should Have

Qualities Virtual Assistants Should HaveThere are many decisions to make when considering a VA or if you should even use one at all. I would like to point out a few things to try and some essential qualities you can look for while you are searching for your ideal service provider. This can also be helpful to Virtual Assistants looking to improve their worth, by examining how you position yourself in your service based business.

TWEETABLE:  How do you want to position yourself in business? Then, examine if you truly live up to that role. (click to tweet)

#1 Set up a trial test. This will be your greatest advantage in determining how well you will be able to work together. Setting up a trial period of two weeks, a month, or by allocating a certain task, that represents the projects you will be assigning to your VA, will open a huge perspective of what your business is all about. #2 It will also showcase the quality of work your Virtual Assistant can offer.

Some questions you might ask yourself after this trial are:

  • Do the tasks you assign get completed within the time frame you specified?
  • Is their communication thorough?
  • Do they respond within a timely fashion?
  • Did they perform the tasks with quality in mind?
  • Did they actually do what they said they would or collaborate with you about any changes?
  • Have any questions been asked?

#3 Reputation. Another great way to decide if a VA is right for you is to ask for references, just like you would in a job application. If they don’t have any experience, then your best option will be to set up the trial test and gauge their commitment to you and the quality of their work. Or you can ask for character, ethical work experience or about their ability to work diligently type of references  instead of the typical references.

#4 Communication. Oh, I know you’ve heard it before, but it really is the foundation to any relationship, especially professional relationships. Not only does the client need to voice their needs, goals, and expectations but the assistant will have those too. So be sure to ask your Virtual Assistant if they have any requirements when working together like preferred communication method, project hour availability, what projects they enjoy working on and which niche areas they are proficient in.

One key quality to watch for is how timely they respond and if it is acceptable for your needs. If not, just ask for regular check-ins and see how well they commit.

So here’s what to look for:

  • Get Familiar with a Trial Test 
  • Measurable Efficiency & Quality 
  • Solid Reputation
  • Timely & Thorough Communication

You should be able to gauge how your relationship with a Virtual Assistant will work with these basic, yet essential tips and ideas.

Let me know how these tips worked for you by commenting below? Or share your methods on how to determine if a service provider like a Virtual Assistant will be a fit for you?     

If you’re looking for online solutions for your business, check out how Olivia can help you accomplish more and give you more time to focus on what you do best. Visit Solutions for more information!

4 Tips and Qualities Your Virtual Assistant Should Have