Key Pieces to Your Virtual Assistant Website

Virtual Assistant WebsiteWhen you launch your business as a Virtual Assistant, you find more success if you create and maintain a website or blog of any sort. It allows you to communicate your expertise, offer solutions and add value to your brand.

There are a few key pieces to your virtual assistant website, and I want to outline some of them for you. It may be that you’ve never had an online business or dreamt of creating a website. Many options are available to create a simple website, unless you are ready to make an investment in yourself to have someone set up a website for you.


It’s important to keep these essential elements in mind when setting up your website:

Present a website to them that demonstrates your expertise.

You must always, always be backed up visually and in practical demonstration of the fields you dedicate your Virtual Assistant practice to. Whether it be as a social media marketing guru, grammar expert, and so on.

Talk about them, not you.

Your potential clients aren’t really interested in you—but rather how you can help them. They searched google, came to your site and are ultimately looking for a solution to their problem. Right? I say this with the best intention to help you get your website to attract clients’ attention.

Give them someone to connect with.

It’s important to reference to yourself when creating your website. Potential clients want to connect their virtual assistant to a name and a face. The likable, trust factors sky-rockets. They will feel like they know you more and will be more comfortable scheduling a consultation with you.

Talk like a real person.

Don’t get so caught up in your corporate speech and professionalism, that you forget to enjoy creating your website copy- unless your market is very corporate. People want you to be relatable; it should seem like you’re having a conversation with them, while outlining how you can benefit their business and why you’re cut out for their team.

Well-written, clear copy.

We’re all bound to make a few mistakes and in knowing this make sure you take extra time to review your website for grammar, structure and clarity. Your potential clients will choose another VA if they see spelling and grammar mistakes on your site, so make it a priority.



Olivia recommends getting a website review on your website. Whether you have a friend or family member check it out, or pay for a website review.

Olivia offers a complete review of your website — content, images, functions, keywords, traffic, usability, look, and feel. If your current site is not attracting much traffic or if you are not getting leads or sales from visitors, then you will want to have your website analyzed by an expert.

You will get a precise, detailed plan of action to implement for your website to improve the professional image of your brand and attract your target audience for increased response and sales.

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Key Pieces to Your Virtual Assistant Website

How to Organize Your Online Business

How to Organize Your Online Business


Are you ready for some much needed organization in your online business? 

Believe it or not, organization is one of the most important elements for success when it comes to making money online.  Success is the ultimate goal, right?

A common problem in many small business organizations is a lack of important organizational components.  The days of folders and filing are in the past.  If you’re not sure where to get started, we have only one suggestion for you – an online Project Management system.

Here’s why they are so great and helpful for an online business like yours.

  1. Creates a go-to place for all project communication, so it stays in one place.   Important info doesn’t get lost in emails, text, etc.
  2. An easy way to delegate to anyone on your team, whether it’s your web designer, virtual assistant or business partner.
  3. Keeps that important business stuff separate from personal stuff.  This can include your ever-valuable time.
  4. Many online organizational products are free and easy to sync, even to your smart phone or tablet.  Using Google products is a great example.
  5. If you like checklists, some systems like Asana allow you to create tons of subtasks for your big projects.  These can be delegated to multiple team members.
  6. As a Virtual Assistant, it helps you (the client) easily track task progress (if set up correctly), without unnecessary check-ins to see where the project status is.

Asana is my go-to project management system.  It allows up to 29 people on a free account and has all the important pieces I need to stay organized with my team and clients.  Plus, it syncs with Dropbox, which is convenient for my team.

Are you ready to get started? 

Not sure where to start or have the time to devote to this important task?  Hire a Virtual Assistant to help get your business and projects organized.  Take a look at our hourly rate packages to get started, plus a free 30-minute consultation!  You won’t be disappointed!

How to Organize Your Online Business

Hiring a Virtual Assistant May not Cost Anything

Hiring a Virtual Assistant From the Start

Entrepreneurs typically start their businesses alone pouring in their ideas, time & money to grow a successful online business. But if you take all the projects on yourself, you can be left feeling frustrated, overwhelmed and quit projects- that means leaving parts of your business in the dust.

And, you eventually find that even the perks of being your own boss like taking time off when you want and working with clients you love, can take a toll when you are doing it all yourself. It won’t be rewarding at all! You are your own boss, accountant, marketer and secretary, right? Yet those are tasks you DON’T get paid for- they’re NOT billable hours…


How Do You not Invest Out-of-Pocket

Many who want help think of the traditional cost associated with hiring in-house assistance, but the truth is it doesn’t have to be that painful hiring help for your online business. In fact, if you are aware of how hiring a virtual assistant works by playing it smart, you actually don’t have to invest out-of-pocket.

Let’s look at an example. If you are making $100/hr, and you hire a Virtual Assistant at $20/hr, you’re still making $80.


If You’re Buried Under Projects…

Let’s also take a moment to think about all those tasks you have to work on, yet when do you actually take the time to get it done? Do they just build up until you feel buried in a mountain of website edits, social media creation, customer inquires,  account set ups, creating blog content, ect, ect?

Those are task your Virtual Assistant can help you with and more. So stop spending your time on projects that don’t make you money and start delegating to a service provider like a Virtual Assistant. I promise you it will make everything much easier when you have some there to help you and increase your productivity.

Hire a Virtual Assistant.

Here’s What We Recommend

Hop on over to the Solutions page and see what Olivia O’Hara Solutions can help you with. Or if you want to chat with me, I’d love to hear from you and strategize a game plan to help you get more done and enjoy your business.

Hiring a Virtual Assistant May not Cost Anything

3 Online Tools for an Entrepreneur

3 Online Tools for an EntrepreneurThere are so many wonderful online tools for an entrepreneur, it’s very hard to decide on just 3. So far, I’ve only managed to narrow down and write about my 12 top recommended tools, so let’s see here…

1. Asana.

Asana is a project management system, which you can, in most cases, add all your online team to- up to 29 free members. It has a very easy to navigate structure, which I think it makes it easy for anyone who has concerns about their ability to efficiently navigate online systems. I like that I can access everything in one view and not open several areas of the system before I get to the info I need.


2. Hootsuite.

This is a pretty sweet tool as well. Hootsuite allows you to schedule all your social media posts at one time.  You can schedule out a week, a month, or even couple months. It is nice to use for travel and for a general work week,so you can focus on more important, billable tasks. Social  media will allow  businesses to make money, if they plan it out and schedule. No more worrying when the next post will go out! Get 5 profiles on a free account, measure analytics, and view all your profiles from one dashboard. So go ahead, try out Hootsuite and sit back, relax or work like crazy on what you’ve been held back from- whichever you prefer.

3. Freshbooks

If you have an off or online business, then you certainly have the ability to utilize this tool. Get paid for products and services using this cloud invoicing solution. On a free account you can have up to 3 clients and upgrade to a 20.00 account for up to 20 or 25 clients. Track time and expenses, send estimates, list items you sell for easy data entry on invoices, get reports to manage your growth and more…Try out Freshbooks for your business.

The list does not end here for me. Check out more of my recommended tools over here or click the image below.

12 Top Recommended Tools for Online Business

3 Online Tools for an Entrepreneur

3 Ways for Marketing and Building Trust for Your Brand


A Marketing Confession

Today I want to address some of the key ways in which an online business can network and build an audience packed with nothing but trust for your business. For some it is one of the most challenging parts of having an online business.

I’ve not exactly put much effort in getting out there, until I started this Blog Challenge with the Suitcase Entrepreneur and launched my website. I felt the website was a key component to marketing myself effectively- not that a blog can’t work because it does. But, I wanted to do it right this time.

How Marketing Your Brand Links with Credibility

When your market your online business, you really have to take a step back and determine how you interact with your audience (or if you even engage at all.) Because if you are not responding to your audience or posting relevant content from your blog, referring other articles, posting advice, tips or promotions, they aren’t going to see any reason to keep updated with you.

Here I will use my business as an example to show you a few ways I see Olivia O’Hara Solutions being marketed efficiently to reach my ideal clients and how I’ll plan to build credibility with each of these strategies:

  1. Facebook. I know it’s what everyone else says, but really is the best option to truly target who you want to sell to, work alongside and grow your business with.  So many people are on Facebook, so your success rate is slim to none if you can put some well thought out ads together and engage with your growing audience by offering them great resources and relatable content. Making sure to
  2. Blog Networking. Since starting this blog challenge, I have really loved all the great feedback and response it provides and helping others work toward their dreams for online business. I can only image that everyone else is  pumped up with business inspiration from it as well. So, for me I will be making it a point to comment on relatable posts that help me or the business. And, not with a “Great Post” type of comment, but and actual thoughtful comment that states a why it was beneficial to me, make a suggestion, talk about an experience, etc. type of comment.
  3. Hmm.. Freebies. I think that is a good one because I love to stop by a website and find a really good opt-in or freebie waiting, if I just give them my email. I try to only opt-in if I really like the brand or person being promoted to limit unnecessary clutter in my inbox, but SaneBox really helps me out. When freebies are offered, it allows anyone, who opts-in, to get a glimpse of your content quality and character, which is a another key component to building credibility for your brand.

Tell me what your FREEBIE is on your site in the comments below and then, post a link too access it.

Check out mine: Hiring a Virtual Assistant Checklist

Hiring a Virtual Assistant


Finding a Business Model and Plan That Works

Today is Day #11 of the Blog Challenge with Natalie Sisson, The Suitcase Entrepreneur and she asks, “Which business model is best for you and what one revenue stream is most feasible?

2 business models to review are:

  • Selling Yourself
  • Selling Other People’s Products

Here are 2 income streams available:

  • Active (working day in and day out- coaching, online services, speaking and participating actively with seminars, webinars, etc)
  • Residual (through affiliate/ distributor means, creating your own products and sponsorships and advertising)

Finding a Business Model and Plan That Works

Where My Heart Is

I thoroughly enjoy being able to work with people and sell my time, but I feel quite busy with my work load as it is and don’t feel like I can grow into my perfect days, if I were to sell much more of my time. In order to reach more perfect days while selling my time, I would have to increase rates to accommodate this dream lifestyle.

An Adjustment to Explore

So, at this point in business I think what would be best is to dive into residual income with affiliate sales, advertising and creating my own products, so I can continue to maintain an active income stream selling my time and eventually charge rates that allow my to work side by side with my ideal clients and have more of those perfect days, while bring in residual income.

I encourage you to review how your business is set up and if you need to adjust your business plan to fit your model in order to help you reach more perfect days.


Here’s a look at my prefect day


Finding a Business Model and Plan That Works

3 Ways to Make Money Online – My Preferred Choice and Why

There are a lot of different options when it comes down to making money online. Obviously, there are products and services, which have been forever a popular choice when choosing how to make money online. But, there are also two other ways that may interest you.

make money online

Advertising and Affiliate Marketing

Affiliate marketing is a great option if you have a lot of follows on your blog and traffic to your website. Ideally, reviewing someone’s service or product that is related to your niche will allow your audience to benefit most. Advertising can also be great income stream. Again, allowing someone or something that is related to your niche to advertise in a paid location on your website or blog that has a solution for your market that you don’t offer is a great way to get partners in the future for your products or services.

Olivia’s Money Making Plan

However, when it comes down to how I want to make money in my business, I think I would opt for making my own products. It seems to be the most challenging option to choose because it takes much more time to plan, create and market before you see results of your efforts. Yet, it allows you build a better name for yourself or business if you can create clearly communicated solutions for the market you are targeting.

Though, I am intrigued by promoting other’s products with affiliate marketing and making an advertising/sponsorship option available on my website too. And, for me these don’t seem like very good options at this time, since I am still growing my audience.

But, I may look into them as they seem like they can be implemented quickly and have outstanding results if the right person stumbles onto my site. So now, I just need to figure out how to position this type of passive income without disrupting the flow of my site and blog or make it look tacky.

Do you think affiliate products could be on a “recommended resources” page? Let me know your thoughts in the comments below. 

This post was inspired by Natalie Sisson’s Blog Challenge question. She asks, “What are the key ways in which you want to make money online in your chosen business OR Which are the key online revenue streams you want to focus on in your existing business?”

Join us here!

3 Ways to Make Money Online – My Preferred Choice and Why

Online Business Inspiration to Effective Writing

Whose online business do you admire most and why?

It’s another question from Natalie, The Suitcase Entrepreneur’s Blog Challenge and I think it may be the hardest question for me to answer.

There are so many great online businesses out there online, and it’s hard to narrow it down to just one totally awesome entrepreneur.

But, since I am a VA/OBM I thought it appropriate to pick another really great service provider to model after.  So I’m going to choose Erin Blaskie. She provides digital coaching, branding and services to online businesses, which is something I don’t offer but I really admire her style, website, newsletters and all content she provides to her audience.

When I read her newsletters, copy on the website or resources, I really want to invest in her because she has great writing skills, something I am working on. I imagine she’s been in business or several years, so she’s been able to:

  • Figure out what works best for her business
  • How to capture her ideal clients
  • Genuinely help other businesses out there with their online presence

So practicing my writing skills through blogging frequently, testing my ideas through social media and the determining how to approach my audience will be huge in mastering my copy writing skills. I will then be able to attract more ideal clients, grow my business and proficiently help others with running successful online businesses from delegation.


Other notable mentions off the top of my head:

  • Natalie Sisson @ The Suitcase Entrepreneur
  • Sandi Krakowski @ A Real CHange
  • Stacy Boegem @ Happiness Agenda
  • Jessica @ Write Ahead

I’d love to here your best tips in developing better copy. Comment below and share with the world how you mastered your writing skills.

Online Business Inspiration to Effective Writing

Olivia’s Perfect Day in a Small Town

Woohoo, it’s day 5 of the Blogging Challenge with Natalie Sisson and another exciting question for me to write about and share with you.

Natalie asks, “What is your perfect day like?”

Well for me, it all starts with a good night sleep! When you have two little ones under 3 you don’t always get a full 6-8 hours of sleep- without noisy little feet coming to wake you or cries from a fussy baby wanting his bottle. So peaceful sleep is essential along with happy, pleasant attitudes to last all day :)

Awaking in the arms of my Marine always makes for a nice morning of reflection on how blessed we are to still be married, have healthy babies, make each other laugh and work from home to allow more quality time as a family.

It would be a great day to start the morning on the beach again- like our time in Florida a couple years ago, but for now the country side of Missouri is also quite beautiful in its own way- I guess because it’s where home has always been for me. A nice cup of Joe on the front porch watching the kids play in the crisp morning air, while watching my husband take off on his morning jog. Yes, it’s picture perfect to me…

And no matter how you look at it, work will always be waiting in some form or fashion to tag along throughout the day. Whether its working for clients, myself or taking care of the family- it’s a happy thing for me to be doing- I truly enjoy it all. I look forward to adding jewelry designing back into the mix one day.

E30 day challengending the day with a movie with the kids and a nice Pizza (which is my daughters favorite right now) or a good book, an evening at the park, or an evening run in the sunset for me would be most acceptable in my perfect day.

Now, for sweet dreaming of a happy tomorrow…

Thanks for reading…have a beautiful day!

Olivia’s Perfect Day in a Small Town

Start a Business During Your Travels = Unlimited Potential

Should you start a business while you travel?

It’s day 3 of Natalie Sisson’s Blogging Challenge and this is the question to discuss with you today.

Before I became on entrepreneur, I would have said “no way!” Though as you may or may not be very aware the internet really is a powerful resource for business– off and online. And this is exactly how you can conspire, launch and run a successful business while your traveling.

Travel allows us to feel freedom outside our day to day restricted lives. We can become stuck in a rut, lose our spark , creativity and drive if we don’t experience something new every once in a while. You don’t have to travel to New York City or Italy to let your mind feel and escape from your limited state of mind. It may be a hike 30 miles from home where you can see the beauty of nature and escape from technology or walk downtown at your local arts district. Anything that is random for you can work.

Travel for Creativity

I mean isn’t this a great spot to relax and think about your potential in life?

If you are actually traveling at a location miles from home, your potential and creativity can be discovered and cultivated with online tools and resources just as if you were home. There’s so much you can find on the internet for your business to be set up for success.

Don’t limit yourself to only creating an online business while traveling. (tweet this

You may an idea for a product based business that you can’t fit in your suitcase like some can. However, the idea, business plan and set up of your business can be discovered while traveling and implemented at full capacity once you return home.

So, having a location independent business for me is being able to live a lifestyle I want on my terms with the internet alone- this is my ultimate definition for freedom in business and adventure in life.


I’d love to hear about a business you started while traveling, so share the details of how you cultivated it’s success from your vacation spot and where you were!

Start a Business During Your Travels = Unlimited Potential