Why you should outsource administrative tasks to a Virtual Assistant.

outsource administrative tasks


Simply put, your administrative tasks

don’t pay you!

You make money for your skills, which vary far between giving insightful advice to your clients, speaking for thousands of entrepreneurs or perhaps co-writing the next best seller.

Don’t get me wrong, they may be the more simple of tasks on your plate, but if I’m guessing correctly, they’re also the most time sucking things in your day, right?

Everything from updating your social media, email correspondence, setting up appointments, blogging, website edits, etc. is where a Virtual Assistant will do wonders for your business. You can even find techie VA’s to assist you as well.

You don’t have to have an online business to hire a VA- even though you should be online, however, your business can be off-line and a VA will still be instrumental in keeping your sanity. A Virtual Assistant will, in most cases, be able to set you up with a smooth transition, especially, if you’ve never worked with anyone virtually. There are many online resources that make virtual work relationships a success.

When you outsource tasks,

These are the key benefits a Virtual Assistant will offer:

    • More time for you to focus on earning money for your skill(s)
    • More time with your family & life adventures
    • Exploring new ways to uncover your potential
    • Less headache, if you don’t prefer the admin or techie stuff
    • Extra collaboration/second opinion partner, when desired

Even more necessary

As you can tell, these key benefits when outsourcing your administrative tasks are much needed for any business and even more necessary for solopreneurs. In addition, when you look at it closely, doesn’t it make sense to pay someone for his or her skill and value just as someone pays you for expertise?

Not sure where to start?

I invite you to schedule a free consultation to chat with me about your business and why you need to outsource administrative tasks. If you’re not sure where to start I’d be happy to give you some tips!

Why you should outsource administrative tasks to a Virtual Assistant.

Make a Healthy Online Business by putting yourself First!

If you’re a WAHM, then you know what it means to put everyone else first.  We all do it!  Your clients, your children, your housework and even hubby’s errands, but what about you?  In order to make all of those things work successfully we need to think about ourselves too.  You might think I mean a coffee break from time to time, but really I want to focus on body and mind.

mom-on-orange-ball finalHere are a few tips to achieve this:

  • Exercise:  Schedule out 30-60 minutes a day to get your workout in, just like a doctor appointment.  It doesn’t need to be rigorous, just enough to get your blood pumping.  I love yoga; it heals my body and mind and is a great way to start the day.  Or try a quick 1 min. plank or some squats at your desk after 30 min slots of productivity.
  • Snacking:  No matter how hard you try to resist, you just can’t.  Prep some healthy snacks or lunch ahead of time so you have a Go To instead of searching for your next fix. Select in season organic fruits and veggies, crackers, nuts etc.
  • Fresh Air:  It may not always feel like an option with your busy schedule, but some fresh air in the lungs and sun on your face is always refreshing.  Even if it’s to watch the kids kick a ball around, enjoy a glass of lemonade and take a few moments away from the computer screen.  We all need a break!
  • Kick Start:  Getting up early doesn’t sound great to most, but it can really help you have some quiet time and plan your day before the crazy starts. Or, if you don’t manage getting out of bed early, try planning your day the night before or use an online project management system to keep you in check.

Do you feel more balanced now?

All of these tips are to help the WAHM increase productivity, help feel balanced and hopefully a little more healthy and grounded.   If you find your online business needs a little more stress relief, try hiring a Virtual Assistant for as little as 30-45 minutes each day.

Check out how with these helpful virtual solutions.

Hire a Virtual Assistant

Make a Healthy Online Business by putting yourself First!

How to Organize Your Online Business

How to Organize Your Online Business

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Are you ready for some much needed organization in your online business? 

Believe it or not, organization is one of the most important elements for success when it comes to making money online.  Success is the ultimate goal, right?

A common problem in many small business organizations is a lack of important organizational components.  The days of folders and filing are in the past.  If you’re not sure where to get started, we have only one suggestion for you – an online Project Management system.

Here’s why they are so great and helpful for an online business like yours.

  1. Creates a go-to place for all project communication, so it stays in one place.   Important info doesn’t get lost in emails, text, etc.
  2. An easy way to delegate to anyone on your team, whether it’s your web designer, virtual assistant or business partner.
  3. Keeps that important business stuff separate from personal stuff.  This can include your ever-valuable time.
  4. Many online organizational products are free and easy to sync, even to your smart phone or tablet.  Using Google products is a great example.
  5. If you like checklists, some systems like Asana allow you to create tons of subtasks for your big projects.  These can be delegated to multiple team members.
  6. As a Virtual Assistant, it helps you (the client) easily track task progress (if set up correctly), without unnecessary check-ins to see where the project status is.

Asana is my go-to project management system.  It allows up to 29 people on a free account and has all the important pieces I need to stay organized with my team and clients.  Plus, it syncs with Dropbox, which is convenient for my team.

Are you ready to get started? 

Not sure where to start or have the time to devote to this important task?  Hire a Virtual Assistant to help get your business and projects organized.  Take a look at our hourly rate packages to get started, plus a free 30-minute consultation!  You won’t be disappointed!

How to Organize Your Online Business

5 Ways to Tell You Need a Virtual Assistant

Have you held back on hiring a Virtual Assistant?

If you’ve never hired a Virtual Assistant, there can be some resistance in taking the first step in hiring help through virtual means and even some overwhelm as to how to know which VA is right for you or where to start.

Download my complimentary checklist for hiring a Virtual Assistant!

But, if you are feeling overwhelmed with your online business or you answer ‘YES’ to any of the following, you might consider expanding your business with the help of our services…

How to tell you need a Virtual Assistant

1.     You are working more than you want to.  For example, let’s say you have been in business for over a year, and by now you have the hang of all the work that needs to be done, but you are still working at night when you could be spending time with your family.  Hiring a Virtual Assistant is a great way to free up time in your busy schedule and allow you to enjoy the benefits of running a business without sacrificing time with your loved ones.

2.     You are constantly working on repetitive tasks.   Necessary, yet time consuming tasks such as creating content, data entry and research, e-mail correspondence, social media management, and website updates, are only a few of the many responsibilities a Virtual Assistant can take off your hands. Take a day to write down all the tasks you do throughout the day and then pick the ones that only you can do and delegate the rest.

3.     You know you need help but can’t afford someone full-time.  With a Virtual Assistant, you can easily afford help and, the best part is, you set the pay rate and the time allotted for each task by hiring a VA within your budget. That way you are only billed for the hours worked on your tasks.  It eliminates overhead costs and expenses you would have otherwise.

*It’s also important to keep an open mind to the standards you have for your business and the quality which may be associated with paying a higher rate.

4.     You feel overwhelmed with your workload.  Do you have an endless to-do list that keeps growing?  Why not let a Virtual Assistant help bear some of the weight?

 5.     Vacation! Does the sound of that give you an anxiety attack?  A Virtual Assistant adds flexibility to your lifestyle at home, because running your own business means fitting it into your life, rather than it running you.

 

How convenient would it be to schedule a week or months worth of social media content using what you’ve already created! Check out our Social Media Packages to learn more.

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5 Ways to Tell You Need a Virtual Assistant

Hiring a Virtual Assistant May not Cost Anything

Hiring a Virtual Assistant From the Start

Entrepreneurs typically start their businesses alone pouring in their ideas, time & money to grow a successful online business. But if you take all the projects on yourself, you can be left feeling frustrated, overwhelmed and quit projects- that means leaving parts of your business in the dust.

And, you eventually find that even the perks of being your own boss like taking time off when you want and working with clients you love, can take a toll when you are doing it all yourself. It won’t be rewarding at all! You are your own boss, accountant, marketer and secretary, right? Yet those are tasks you DON’T get paid for- they’re NOT billable hours…

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How Do You not Invest Out-of-Pocket

Many who want help think of the traditional cost associated with hiring in-house assistance, but the truth is it doesn’t have to be that painful hiring help for your online business. In fact, if you are aware of how hiring a virtual assistant works by playing it smart, you actually don’t have to invest out-of-pocket.

Let’s look at an example. If you are making $100/hr, and you hire a Virtual Assistant at $20/hr, you’re still making $80.

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If You’re Buried Under Projects…

Let’s also take a moment to think about all those tasks you have to work on, yet when do you actually take the time to get it done? Do they just build up until you feel buried in a mountain of website edits, social media creation, customer inquires,  account set ups, creating blog content, ect, ect?

Those are task your Virtual Assistant can help you with and more. So stop spending your time on projects that don’t make you money and start delegating to a service provider like a Virtual Assistant. I promise you it will make everything much easier when you have some there to help you and increase your productivity.

Hire a Virtual Assistant.

Here’s What We Recommend

Hop on over to the Solutions page and see what Olivia O’Hara Solutions can help you with. Or if you want to chat with me, I’d love to hear from you and strategize a game plan to help you get more done and enjoy your business.

Hiring a Virtual Assistant May not Cost Anything

3 Ways to Boost Online Business Productivity

3 Tips Boost ProductivityAt the start of the year one of my goals was to learn how I could become more productive. Not only for the sake of my clients project efficiency, but for my growing business as well. It takes a lot of energy and time to start an online business and keep it maintained as a solopreneur. Any business especially online businesses require loads of results from efficient productivity to be successful. I believe through learning a new style of time management my productivity will increase.

So, I began by asking myself “How am I going to become more productive this year?” and reading lots of amazing posts about productivity- from how to get more out of your day to actually getting the stuff done. And here’s what I decided the key pieces to becoming more productive were going to be for me…

#1…Stop hesitating. Take action with ideas because thinking about them over and over again distracts too much time from our ability to actually get things done.

If you have an idea, write it down, brain storm some major points and plan a time to work on implementing it into your business. Once the idea is in progress, you will be able to mold it into a more valuable piece with feedback from colleagues and collaborators, and additional information you may stumble upon during its progress.

#2…Create goals, then set milestones to build on them. When creating new projects, it can get overwhelming because you can get that stuck factor. This feeling stuck takes up time just like hesitating with ideas as explored above. It’s easy to want to plan out projects or goals in one setting but sometimes it simply isn’t possible. Plan to write down the BIG PICTURE idea, then come back to your project manager or wherever you store ideas and add milestones as you think of them.

#3…Get Motivated and Inspired. Sometimes when I get stuck on one project then try to move on to something else, I still feel stuck. This can be a time sucker for sure as well. So to ensure that I don’t waste anytime with clients and my online business, I will do something to benefit my personal, home or family life. Perhaps take a break to switch out the laundry, read a book to the kids or even go for a run. I believe that doing chores like this more often- even if I am not in a rut- will benefit anyway. ;)

I’ve let you in on what my top 3 productivity tactics will be…How are you going to boost your productivity?  Do any of these tips appear in your plan of action?

I’d love to see your key strategies in the comments below!

P.S. Another great way to become more productive is to work with someone who offers their full support to your business. Online you can now hire a great service provider like a Virtual Assistant or Online Business Manager to help you stay focused and organized in all your projects before you’re drowning in stress and half done projects.

If you’d like to know specifically how a VA or OBM can help you,  then contact me to set up a FREE Consultation or view Solutions ← over here.

3 Ways to Boost Online Business Productivity